We're hiring a full-time

Personal Assistant to the CEO

About you

Are you an experienced Personal Assistant looking to join a company they can believe in and work for a visionary business leader?

We’re seeking an ambitious, organised, presentable assistant who isn’t afraid to get stuck in with any task, to work with our CEO on both business and personal matters, ensuring that his domestic and working life run perfectly side by side.

The role is both challenging and fast-paced with never two days the same, requiring you to have bags of energy, endless enthusiasm and a resourceful mind.

Our ideal candidate will be highly professional, bright and upbeat, detail-oriented, willing to be contacted outside of office hours, remain calm under pressure and handle all confidential matters with complete discretion.

About the role

As this is a role that covers both business and private matters, you’ll need to be an expert at time management, always on top of your to-do list and be able to network within our company offices in Hackney Wick to get things done.

Your responsibilities will include, but are not limited to:

  • Complex diary management, both business and personal, for the CEO and his family
  • Acting as the first point of contact - dealing with correspondence and phone calls
  • Being on top of the CEO’s important tasks, meetings, dates and deadlines, birthdays, holidays etc
  • Coordinating travel, including car services, hotel arrangements and flights with the flexibility to be contacted for last-minute changes, regardless of time zone
  • Creating detailed travel itineraries
  • Extensive and efficient email correspondence
  • Organising meetings, including booking meeting rooms or making restaurant reservations
  • Liaising with staff, suppliers and clients
  • Handling specific projects, e.g: planning a holiday, house move, or event
  • Organising supercar portfolio for the CEO – managing documents, insurance, tax etc.
  • Organising post, paying bills and processing expenses
  • Ad-hoc personal errands & miscellaneous issues for the CEO

The Non-Negotiables

We’re looking to bring on someone who’ll be able to fit in fast and hit the ground running.

To be considered for this exciting position you will need to have a minimum of 5 years experience working for UHNW clientele, plus the following:

  • High level of professionalism and discretion
  • Proven ability to remain calm under pressure
  • Outstanding time management and organisational skills
  • Exceptional problem-solving skills
  • Ability to use initiative and work independently
  • Excellent and proven high attention to detail
  • Proven diary management skills
  • Strong interpersonal skills
  • Experience in minute-taking
  • Knowledge of cars a bonus!

Competitive Salary

Up to £40k per annum, performance-related bonus and added benefits. 

Holiday Leave

We offer 24 days annual paid leave plus bank holidays, as well as a festive season closure.

Financial Perks

Auto enrolment and employer contribution to NEST pension scheme.

Wellbeing

Private healthcare and discounts from Vitality, paid for by the company. 

Cool Colleagues

A vibrant office working alongside a dynamic team, who value performance and potential over experience.

Innovative Culture

We are a progressive and forward-thinking company, with a vision set firmly with humanity at its core.

What we offer...

At Bitstocks, we believe that we get the best from our employees by investing in them. As well as all the above salary & benefits, working for us, you will receive:

  • 2 work from home days a week (Tuesdays and Thursdays)
  • Christmas week closure
  • Perkbox membership
  • Ongoing training and support for career development


Apply now

We’re basically family by now, right? So let’s skip the formalities, give us your deets and we’ll be in touch.